HRA Standard Miscellaneous Fees
HRA Standard Miscellaneous Fees
Effective Date: July 1, 2025
At HRA, we believe in transparent billing. Below is a summary of our standard miscellaneous fees that may apply in connection with your HR and payroll services.
Your individual Statement of Work and Client Agreement will provide full details based on your selected services and scope.
| Year End Fees | ||
| W-2 Printed Forms | $7 per W-2 ($50 minimum) | This only applies when HRA prints the forms for employees who have set their preference to paper delivery. |
| 1099 Printed Forms | $7 per 1099 ($50 minimum) | All 1099 forms are printed and mailed to the Client’s Company mailing address. |
| W-2 Reprint | $10 per W-2 | Assessed on any requested W-2 reprint. |
| 1099 Reprint | $10 per 1099 | Assessed on any requested 1099 reprint. |
| Correction Fees | ||
| Reopen Year | $200 | When a year has been closed and must be reopened to complete corrections. |
| Reopen Quarter | $100 per quarter | When amendments or corrections need to be made to a prior quarter. |
| Amended Returns | $100 per return | Assessed on all state, local, and federal amendments completed. |
| W-2c (amended W-2) | $35 per W-2 | Assessed on any W-2 correction. |
| 1099 Corrected | $35 per 1099 | Assessed on any 1099 correction. |
| Payroll Correction (void/adjustment) | $50 | Assessed when client requires a correction to a completed pay run. |
| Additional Fees | ||
| State Registration Charges | $200 | Per registration. |
| State payroll tax transmission | $15 per state per payroll | This includes the filing and payment of withholding, unemployment for each additional state beyond the client’s “home” state. |
| Client Payroll Return | $50 per payroll return | When a client’s banking details are changed and payroll is rejected. |
| Credit Return Charges | $6 per return | When direct deposit is rejected due to incorrect employee banking information or when HRA needs to retrieve funds from the employee bank account and is successful. |
| Incoming Wire Charges | $15 | Wire fee per file (one for DD and one for tax impound) |
| Same Day ACH | $100 per file plus $1 per item fee | Client’s pay date is the same date as the day they process payroll. |
| Next day funding | $0.05 per transaction (employee) | This expedite charge is applied when pay date is next business day and payroll has been processed. |
| Non-sufficient fund (NSF) | $200 each NSF | When the Client’s Direct Deposit and / or Tax impound for payroll liabilities is returned. |
| Return Holdover | $100 per day | When Non-sufficient fund (NSF) return is not solved same day. |
| Return Correction Request | $0.50 | When employee banking details are updated and funds are rerouted. |
| Collections Return Item | $25 per occurrence | When HRA attempts to retrieve funds from the employee’s bank account, but the retrieval is unsuccessful. |
| 401(k) Data Entry | $99 per month | If you would like HRA to enter your 401(k) deductions into your 401(k) providers website. We are not a third-party administrator and are not liable for inaccurate information. |
| Workers’ Comp Payment Services | $25 per file | If you would like HRA to send your Workers’ Comp payment information to our partner, EComp. You can send on your own if you prefer. |
| Check or Voucher Printing | $50 per month (bi-weekly or semi-monthly) | If you would like HRA to print and stuff your paychecks or direct deposit vouchers. You can print everything on your end if you prefer; this is not mandatory. |
| $100 per month (weekly) | ||
| Check or Voucher Delivery | $25 for 2 day | If you would like HRA to deliver your paychecks or direct deposit vouchers. The printed forms are sent to the Client’s Company mailing address. Additional fees apply for multiple deliveries. |
| $50 for overnight | ||
| Third-Party Agency Letter Response | $50 per letter | If you would like HRA to respond to wage garnishments, child support notices, or state tax notices that require additional correspondence. |
| Off-Cycle or Expedited Payroll Processing | $100 per payroll run | If you would like HRA to process an off-cycle or faster-than-normal payroll outside agreed deadlines. |
Note: HRA reserves the right to change or adjust the fees specified above at any time in HRA’s sole discretion. Updated fee schedules may be posted on HRA’s website and are incorporated by reference into your Agreement. Any questions related to the above fees should be sent to info@thehrally.com.